Applicant Guide and Forms

The Canada-Alberta Job Grant involves three steps: application, reimbursement and completion. Before applying, be sure to download and review the Canada-Alberta Job Grant Applicant Guide.

Application: Two options. Be sure to complete the correct application for your trainee.

Receiving payment (two steps)

Reimbursement: Submit form after all training on the application has been paid for.

Completion: Submit form within 30 days after all training is completed to receive final grant payment.

The following tips and checklists have been compiled by the CAJG program officers, to help you avoid processing delays.

Submitting your forms

Application form checklist for Employed Trainees

Notes:

  • CAJG will not fund training courses that start before you receive CAJG approval.
    • Apply a minimum 30 days before your program’s start date and only for courses that start within six months.
  • List each course separately on the application form using the “add training” button.
  • You may pay for the cost of training as soon as your application is signed and submitted. However, if your application is declined, you will be responsible for the training costs incurred.
  • If circumstances change after your application is submitted, notify the processing centre as soon as possible. A new application may be required which will impact your training invoice and start date.

Application Form Checklist for Employed Trainee(s)

The employer must submit the following as part of the application package. If any of these sections are not submitted, your application will not be assessed for funding.

  1. All eight (8) pages of the Application form completed and submitted with the original signature and date. The application is a legal contract, and photocopied signatures cannot be accepted. If any of these sections are not submitted, your application will not be assessed for funding.
    1. Employer is required to fill out and sign the Employer Application (Part A and B) and Grant Agreement section (Part D).
    2. Trainee is required to fill out and sign the Trainee Information (Part C).
  2. Include a quote from your training provider(s) and supporting documents that includes:
    1. Costs in Canadian dollars
    2. Date
    3. Hours of training
    4. A breakdown of training costs and travel costs (if your application meets eligibility for travel)
  3. Mail all sections of the original, completed and signed application, with supporting documentation, to the Canada-Alberta Job Grant. The application must be submitted at least 30 days before the start of training. Couriered envelopes cannot be accepted.

    Canada-Alberta Job Grant
    Ministry of Labour
    P.O. Box 840 Edmonton Main
    Edmonton, AB T5J 2L4

Print application checklist for employed trainees (PDF)

Application form checklist for Unemployed Trainees

Notes:

  • CAJG will not fund training courses that start before you receive CAJG approval.
    • Apply a minimum 30 days before your program’s start date and only for courses that start within six months.
  • You may pay for the cost of training as soon as your application is signed and submitted. However, if your application is declined, you will be responsible for the training costs incurred.
  • If circumstances change after your application is submitted, notify the processing centre as soon as possible. A new application may be required which will impact your training invoice and start date.

Application Form Checklist for Unemployed Trainee(s)

The employer must submit the following as part of the application package. If any of these sections are not submitted, your application will not be assessed for funding.

  1. All eight (8) pages of the Application form completed and submitted with the original signature and date when signed. The application is a legal contract, and photocopied signatures cannot be accepted.
    1. Employer is required to fill out and sign the Employer Application (Part A and B) and Grant Agreement section (Part D), and submit one of the following:
      1. Conditional Offer of Employment or Letter of Employment.
    2. Trainee is required to fill out and sign the Trainee information (Part C) and submit one one of the following:
      1. Submit Record of Employment or Itemized Statement of Employment Insurance Benefits. If unavailable, contact CAJG for further instructions.
  2. Include a quote from your training provider(s) that includes:
    1. Costs
    2. Date
    3. Hours of training
    4. A breakdown of training costs and travel costs (if your application meets eligibility for travel)
  3. Mail all sections of the original, completed and signed application, with supporting documentation, to the Canada-Alberta Job Grant. The application must be submitted at least 30 days before the start of training. Couriered envelopes cannot be accepted.

    Canada-Alberta Job Grant
    Ministry of Labour
    P.O. Box 840 Edmonton Main
    Edmonton, AB T5J 2L4

Print application checklist for unemployed trainees (PDF)

Reimbursement form checklist

Notes:

  • If you have replaced trainees you must contact the Canada-Alberta Job Grant processing centre by email at jobgrant@gov.ab.ca for further instructions.
  • Reimbursement cannot exceed the amount of funding or the number of trainees you were approved for.
  • If your trainee is taking multiple courses, submit only one reimbursement form after you have paid for all courses and collected all receipts.
  • Any receipts for training costs paid for before the date the application was signed and submitted, cannot be reimbursed. Any courses started before approval cannot be reimbursed.

Reimbursement Form Checklist:

Reimbursements for all eligible training costs are sent in two equal payments. To receive the first payment, the employer must submit:

  1. All three (3) pages of the reimbursement form completed and signed. An original signature is required and the date when the form is signed. Photocopied signatures cannot be accepted.
  2. Use assigned reference number to complete reimbursement form.
  3. Part D: Include a voided business cheque in the legal name of the company.
  4. Include all original, itemized expense receipts (not invoices). Receipts must include the name of the training provider, the employer, the trainee(s) the course name(s), date(s) and cost.
  5. If the trainee paid for the training costs, submit documentation indicating that the employer has reimbursed the trainee for the full training amount(s). NOTE: Unemployed trainees are not permitted to fund their own training costs.
    1. Documentation includes: payroll information and/or paystubs, expense reports, or copies of deposited cheques.
  6. Mail all sections of original, signed form and receipts to Canada-Alberta Job Grant. Couriered envelopes cannot be accepted.

    Canada-Alberta Job Grant
    Ministry of Labour
    P.O. Box 840 Edmonton Main
    Edmonton, AB T5J 2L4

Print reimbursement form checklist (PDF)

Completion form checklist

Notes:

  • Submit the Completion Form within 30 days of finishing training. After this period of time, your funding allotment may be returned to CAJG and reallocated to other CAJG applicants.
  • You do not need to send certificates of completion but retain them for your records.

Completion Form Checklist:

To receive the second and final payment of total eligible training costs the employer must submit:

  1. All two (2) pages of the Completion form completed and signed within 30 days of training completion. Your signature is required in ink. A photocopied signature cannot be accepted.
  2. If the reimbursement form was not previously submitted, it must be submitted with the Completion Form within 30 days of training completion.
  3. Mail all sections of original, signed form and receipts to Canada-Alberta Job Grant. Couriered envelopes cannot be accepted.

    Canada-Alberta Job Grant
    Ministry of Labour
    P.O. Box 840 Edmonton Main
    Edmonton, AB T5J 2L4

Print completion form checklist (PDF)

Contact us

For more information, employers can email jobgrant@gov.ab.ca, or call:

Telephone: 780-638-9424 from Edmonton
Toll-free: 1-855-638-9424 from elsewhere in Alberta

Before contacting us, please read the Frequently Asked Questions.